Executive Assistant

About Us

Cancer Council NSW (CCNSW) is a community funded and focused not for profit. We are the largest cancer charity in NSW and our point of difference is that we work across every area of every cancer, from research right through to support.

At CCNSW we understand that nothing feels better than doing work you really care about. As Australia’s leading organisation supporting all people impacted by all cancers, we understand how good it feels to make a difference. We know that almost 1 in 2 Australians are affected by cancer during their lifetime, by joining the passionate team at CCNSW you’ll know that each day the work you’re doing will positively impact people in your life and Australia.

About The Team/About The Role

The Daffodil Centre is a strategic initiative of the Cancer Council NSW (CCNSW) and the University of Sydney, underpinned by a formal affiliation and collaboration agreement. As a world-leading population and health services cancer research centre, it provides key evidence to influence policy decisions and real-world improvements along the cancer continuum. It has a key focus on cancer prevention, screening, early detection and policy relevant outcomes.

The Centre combines the complementary strengths of CCNSW and the University of Sydney to create a centre of national and international research excellence where research results in real-world change that reduces the burden of cancer in the community. The Executive Assistant (EA) provides high level executive support to the Director, the Daffodil Centre. The EA role provides support to a variety of tasks including complex diary management, drafting, collating and issuing communications, preparing documentation, presentations and correspondence, coordinate complex travel bookings, meeting coordination and general administrative support.

About The Benefits

• Generous salary packaging options that can increase your take home pay by paying certain expenses using pre-tax dollars up to $15,900 a year.
• Recognised for Voice Project's 2021 and 2023 "Best Workplace" Award as well as Xref “Best Workplace” in 2025.
• A balanced organisational approach to WFH and office
• Additional performance-based leave available.
• Work for purpose and know that your work fosters an engaged, diverse and culturally aware organisation.
• Discounts available for everyday expenses such as private health, retail and fitness

Key Responsibilities Of The Role

• Complex diary management, including preparing agendas, arranging hospitality, and room set- ups for meetings
• Plan, coordinate, draft and/or diseminate papers, correspondence, and presentations, and exercise control over quality, accuracy and timeliness.
• Brief the Director, Daffodil Centre, and provide support materials on issues, meetings, and forward agenda (including diary commitments), which may include those of a sensitive or confidential nature.
• As a member of the Research Operations and Support team, support with collating reporting data for Board Reports, KPI tracking reports, annual organisational and research reports and other reporting requirements as requested.
• Arrange complex domestic and international travel and accommodation arrangements, creating achievable travel itineraries
• Accurately track expenses for the Director, managing purchase card and documentation. Process and submit receipts accurately and on time
• Make meeting notes and task lists at stakeholder, management and DC meetings and research projects, and manage action items, including liaison with managers to ensure deadlines are met

Essential

About you:

• Extensive experience working with senior management, preferably in a research Director capacity
• Demonstrated superior organisational and communication skills (both written and oral)
• Demonstrated experience in dealing appropriately with highly confidential and sensitive information
• High level of competence in office productivity systems (MS 365, Copilot)
• Excellent communication skills including presentation, persuasion, and negotiation skills, including the ability to communicate effectively and remain calm and courteous under pressure
• Experience operating in an environment that involves large, multidisciplinary teams across multiple geographical sites

Desirable

• Previous experience in grant application management
• Experience with the following software: Word, Power Point, Excel, Adobe Acrobat Culture Amp, and Asana

CCNSW is an inclusive place to volunteer and work.  We embrace diversity, celebrate our differences, and inspire each person to be their authentic self at work.  As we strive to represent the communities we serve, we welcome and actively encourage applications from Aboriginal and Torres Strait Islander people and other diverse groups.

If you require any adjustments to submit your application, please get in touch with Blayze Thomas at careers@nswcc.org.au  Apply online by visiting our website directly, copying the following link www.cancercouncil.com.au/jobs then click on the role title and submit your cover letter and resume.