Conference & Event Administrator(Work From Home/Remote)

Eventful Projects is seeking a detail-oriented Conference & Event Administrator to provide hands-on support in the planning and coordination of our premium conferences and events. You will work closely with founder Vicky Troptsidis, assisting with the organisation, logistics, and administration that ensures events run smoothly and efficiently.

This is not a junior administrative role. We’re looking for an experienced professional who thrives in a fast-paced, entrepreneurial environment and can operate autonomously.

WHO WE ARE

Eventful Projects is an award-winning conference and event management company.

With over 25 years of global experience, we turn conferences and events into strategic platforms that drive connection, growth, and measurable impact through a human-first, results-driven approach.

We are known for delivering a premium, all-inclusive service defined by precision and attention to detail, giving our clients complete confidence from concept through to delivery.

We partner with corporates, associations, not-for-profits, and government organisations across a diverse range of industries, delivering end-to-end services across conferences, exhibitions, and gala and awards events.

Driven by a strong period of momentum, we are now entering our next chapter of growth. As we scale beyond our founder-led model, we are seeking a commercially minded Business Development & Growth Lead to help expand our reach while maintaining the high standard of excellence we are known for.

THE ROLE

Event Planning & Coordination

• Assist with event logistics including suppliers, venues, catering, AV, and entertainment
• Help develop and maintain timelines, run sheets, and detailed checklists
• Support event registrations and delegate communications
• Prepare briefing materials for speakers, sponsors, and stakeholders

 
Onsite Event Management

• Attend events as required to assist with setup, run, and close-down
• Support smooth event operations and provide hands-on assistance as needed
• Help troubleshoot issues under guidance from the Founder

 
Marketing & Communications Support

• Assist with event communications including email campaigns, social media updates, and collateral
• Support the preparation and distribution of marketing materials to promote events
• Maintain consistency and professionalism in all client-facing materials

Operations & Administration

• Assist in maintaining accurate records, budgets, and post-event reports
• Liaise with suppliers, venues, and stakeholders professionally
• Identify opportunities to streamline processes and improve event delivery

ABOUT YOU

You are a proactive and organised event professional with a track record of supporting the delivery of complex events. 

You bring:

• Proven experience in event planning, coordination, or administrative support for events.
• Excellent organisational skills and meticulous attention to detail
• Confidence communicating with clients, suppliers, and stakeholders
• Ability to work independently and follow direction while anticipating needs
• A solutions-focused mindset and a calm approach under pressure

WORK STRUCTURE

• Flexible remote / work-from-home for planning and coordination (10-20 hours per week)
• Occasional interstate travel for events (up to 1 week per event, 3-4 times per year)
• You will provide your own laptop, phone, and internet
• All systems and software will be provided

WHY WORK WITH EVENTFUL PROJECTS

1. Partner with an Industry Leader: Work directly with our founder, a highly respected, award-winning conference and events expert with over 25 years of global experience.
2. A Strategic Growth Role: Play a pivotal role in shaping the next chapter of growth for a premium, strategy-led business.
3. Direct Mentorship & Impact: Enjoy the rare opportunity to work one-on-one with a veteran professional, making a visible and meaningful impact on the company's trajectory.
4. True Flexibility: Benefit from a fully remote, flexible work model designed to fit your lifestyle (5–15 hours per week).
5. High-End Portfolio: Represent a business known for excellence, where a "human-first" approach meets a commitment to perfection.